Raptor Visitor Management System

  • At Berea City Schools, we are continuously monitoring our safety procedures. Our safety measures incorporate building security, mental health support, and a ‘See Something, Say Something’ atmosphere. Starting January 16, 2024, we will implement a new visitor check-in system designed to further secure our school environment.


    New Visitor Check-In Process:
    Every time you visit our schools, we will require a government-issued photo ID for entry. Your ID will be scanned into our security system before you can access the building beyond the main office or pick up a student prior to dismissal.

    This process is vital for maintaining a safe and welcoming environment by:

    • Keeping track of all visitors on campus.
    • Screening against national databases for registered sex offenders.
    • Maintaining an accurate count of individuals in the building, which is essential in emergencies like fires or other critical incidents.


    If you visit our building frequently, we will ask you to follow this process each time. This may add a few additional minutes to your trip, so please plan accordingly.

    Once you are cleared, you will immediately receive a custom printed badge with your photo on it. This badge must be worn at all times and we ask that you only go to the areas of the building for which you have been approved.

    Our commitment is to ensure that everyone entering our school is properly vetted and authorized. This protocol is a critical part of our effort to safeguard the well-being of our students.

    We appreciate your understanding and cooperation as we continually strive to enhance our safety procedures. Your patience and support in these efforts are invaluable.

    More information about the Raptor Visitor Management System is available below. If you have any questions or concerns, please contact:

    Mr. Michael Draves
    Assistant Superintendent
    mdraves1@bereaschools.org



    Q&A on the Raptor Visitor Management System


    What does the Raptor System do?
    The system helps us ensure a safe and welcoming environment for all. Using this system, we are better able to protect students, staff, and visitors by:

    • Keeping track of all visitors on campus.

    • Screening against national databases for registered sex offenders.

    • Maintaining an accurate count of individuals in the building, which is essential in emergencies like fires or other critical incidents.

    No other data from the ID is gathered or recorded and the information is not shared with any outside agency.

    Once entry is approved, Raptor will issue a badge that identifies the visitor, the date, and the purpose of his/her visit.

    What if I am just dropping off something for my child at the office?
    A visitor’s badge will not be necessary for those who visit our schools simply to drop off an item in the office or pick up paperwork. You will be expected to immediately vacate the building.

    What if I am picking up my child early?
    Upon entering a district building, visitors will be asked to present a photo ID such as a Driver’s License or passport. Your ID will either be scanned or manually entered into the system. Once cleared, your child will either be called down to the main office from their current location or you will be issued a badge to pick up your child at the clinic or elsewhere. If issued a badge, you must return to the main office to sign out.

    What about evening events?
    We will not be scanning IDs for events held at the buildings after school hours. All visitors will be scanned during school hours.

    What if I do not have a US Government ID?

    • If a parent or guardian for any reason does not have a US government-issued ID, the school staff member can use an alternate photo ID.

    • In this case, the visitor must present their non-US government photo ID as well as a second ID with their name on it, such as a bank card or credit card.

    • As long as we have two forms of identification, one with a photo, we will manually enter the person’s name and birth date into the Raptor system.